MS Excel - Rows & Columns, MS Excel - Copy & Paste

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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MS Excel - Rows & Columns

Row and Column Basics

MS Excel is in tabular format consisting of rows and columns.

• Row runs horizontally while Column runs vertically.
• Each row is identified by row number which runs vertically at the left of the sheet.
• Each column is identified by column header which runs horizontally at the top of sheet

For MS Excel 2010 Row numbers ranges from 1 to 104857 in total 1048576 rows and Columns ranges from A to XFD in total 16384 columns

Navigation with rows and columns

Let us see how to move to last row or last column.

• You can go to last row by clicking Control + Down Navigation arrow.
• You can go to last column by clicking Control + Right Navigation arrow.

Cell Introduction

The intersection of rows and columns is called cell. Cell is identified with Combination of column header and row number.
For example: A1, A2

MS Excel - Copy & Paste

MS Excel is in provides copy paste option in different ways.The simplest method of copy paste is as below.

Copy Paste

• To do copy paste just select the cells you want to copy. Choose copy option after right click or press Control + C.
• Select the cell where you need to paste this copied content. Right click and select paste option or press Control + V.

In this case MS Excel will copy everything values, formula,Formats, Comments and validation. MS Excel will overwrite the content with paste. If you want to undo this press Control + Z

Copy Paste using Office Clipboard

When you copy data in MS Excel it puts the copied content in Windows and Office Clipboard. You can view clipboard content by Home -> Clipboard.View the clipboard content. Select cell where you need to paste. Click on paste to paste the content.

Copy Paste in Special way

You may not want to copy everything in some cases for example you want to copy only Values or you want to copy only formatting of cells. Select the paste special option as below.

Below are the various options available in paste special.

• All: Pastes the cell’s contents, formats, and data validation from the Windows Clipboard.
• Formulas: Pastes formulas, but not formatting.
• Values: Paste only values not the formulas.
• Formats:Pastes only the formatting of the source range.
• Comments:Pastes the comments with the respective cells.
• Validation:Paste validation applied in the cells.
• All using source theme:Pastes formulas, and all formatting.
• All except borders: Pastes everything except borders that appear in the source range.
• Column Width: Pastes formulas, and also duplicates the column width of the copied cells.
• Formulas & Number Formats:Pastes formulas and number formatting only.
• Values & Number Formats:Pastes the results of formulas, plus the number
• Merge Conditional Formatting:This icon is displayed only when the copied cells contain conditional formatting. When clicked, it merges the copied conditional formatting with any conditional formatting in the destination range.
• Transpose:Changes the orientation of the copied range. Rows become columns, and columns become rows. Any formulas in the copied range are adjusted so that they work properly when transposed.