Document Security - Microsoft Word 2010 And Set Watermark - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Document Security - Microsoft Word 2010

Microsoft Word provides a high level of security for your word generated documents. You can set a password for a document to stop unauthorized reading and editing of the document or if you want someone just to read the document then you can set editing restriction on your word document. This chapter will teach you how to make your document password protected and restricted from editing and formatting.

Set Document Password:

Once you set a password for a document then you will be able to open the document only if you know the password. If you lost your password then there is no way to recover it and to open the document. So you need to be careful while setting a password for your important document.

Following are the simple steps to set a password for a word document.

Step (1): Open a word document for which you want to set a password.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box asking for a password to encrypt the document. Same dialog box will appear twice to enter the same password. After entering password each time, click OK button.

Step (4): Save the changes, and finally you will have your document password protected. Next time when someone will try to open this document it will ask for the password before displaying document content, which confirms that now your document is password protected and you need password to open the document.

Remove Document Password:

You can remove a document password only after opening it successfully. Here are the simple steps to remove a password protection from your word document.

Step (1): Open a word document for which you want to remove the password. You would need correct password to open the document.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box and password which will be in the form of dotted. You need to remove these dotted from the box and make it clear to remove the password from the document.

Now when you will open your document next time, word would not ask you for any password because you have removed the password protection from the document.

Set Editing & Formatting Restrictions:

Following are the simple steps to set editing restrictions a word document.

Step (1): Open a word document for which you want to set editing restrictions.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Restrict Editing option simply by clicking over it. This will open the actual document and it will also give you option to set editing restrictions in Restrict Formatting and Editing area. Here you can set formatting as well as editing restrictions on the document.

Step (4): One you are done with your setting, click Yes, Start Enforcing Protection button which will display a Start Enforcing Protection dialog box asking for password so that no one else can change the setting. You can enter to password or you can leave it simply blank which means there is no password setting for this protection.

Step (5): Finally click OK button and you will find that your document is editing (or formatting if you applied) protected.

Remove Editing & Formatting Restrictions:

You can remove editing restriction from your document using simple steps.

Step (1): Open a word document for which you want to remove the editing restriction.

Step (2): Click the File tab and then click Info option and finally Protect Document button which will display a list of options to be selected.

Step (3): Select Restrict Editing option simply by clicking over it. This will display Restrict Formatting and Editing area as follows.

Step (4): Now click Stop Protection button. If you had setup a password at the time of setting editing or formatting restrictions then you would need same password to remove editing or formatting restrictions and word would ask for the same using Unprotect Document Dialog Box , otherwise it will simply remove the restrictions.

Set Watermark - Microsoft Word 2010

A watermark is a picture that shows up faintly behind the text on a word document page. When you drafting a document, you can watermark the document with Draft Copy stamp, or you can watermark a duplicate document with Duplicate stamp. Microsoft Word allows you to stamp with watermark using simple steps explained in this chapter.

Set Standard Watermark:

Following are the simple steps to set standard watermark in word document. A standard watermark is the one which is already defined by words and can not modify their font or color etc.

Step (1): Open a word document in which you want to add a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options.

Step (3): You can select any of the available standard watermarks by simply clicking over it. This will be applied to all the pages of the word. Assume we select Confidential watermark.

Set Custom Watermark:

Following are the simple steps to set custom watermark in word document. A custom watermark is the one which can be modified text and its font, color and size etc.

Step (1): Open a word document in which you want to add a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options. At the bottom you will find Custom Watermark option.

Step (3): Click over the Custom Watermark option which will display Printed Watermark dialog box.

Step (4): Now you can set a picture as watermark or you can set predefined text as watermark or you can type your text in Text box available at Printed Watermark dialog box. We will set text watermark asDUPLICATE and set its font color and font size. Once all the parameters are set, click OK button to set the parameters.

Remove Watermark:

Following are the simple steps to remove an existing watermark from a word document.

Step (1): Open a word document from which you want to delete a watermark.

Step (2): Click the Page Layout tab and then click Watermark button to display a list of standard watermark options. At the bottom you will find Remove Watermark option.

Step (3): Click Remove Watermark option which will delete existing watermark from the document.

Posted By MIrza Abdul Hannan5:31:00 am

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Translate Document - Microsoft Word 2010 And Compare Documents - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Translate Document - Microsoft Word 2010

Microsoft Word has an option to translate complete word document from one language to another language using simple step. Let us learn how we can translate document content from English to some other language (Spanish).

Translate Document Using Microsoft Translator:

Following are the simple steps to translate a document from one language to another language.

Step (1): Click the Review tab and then click Translate button which will display different options to be selected.

Step (2): Select Choose Translation Language option simply by clicking over it. This will display aTranslation Language Options dialog box asking for selecting from and to languages. Here From is the source document's language and To is the target document language.

Step (3): After slecting From Language and To Language, click OK. Now again go to Review tab and then click Translate button which will display different options to be selected. Select top optionTranslate Document option from the given options, this will display Translate Whole Document dialog box asking for your permission to send your document over the internet to be translated by Microsoft Translator.

Step (4): If you are willing to translate your document then, you can click Send button which will send your document over the net to be translated and you will have your document translated in your target language.

Step (5): Now you can copy your translated content manually in any other document and save it for final use.

Compare Documents - Microsoft Word 2010

Sometime you modify a Microsoft Word document without opening track changing, in such case tracking the changes would become difficult and you would need to compare original document with modified document word by word. But you do not need to compare it manually, Microsoft Word provides an option to compare two documents very easily. Let us see how it can be done.

Compare Two Documents:

Let us have following two documents (a) Original document (b) Modified version of the same document as follows.

Original Document:

Modified Document:

Following are the simple steps to compare these two documents.

Step (1): Click the Review tab and then click Compare button which will display two options to be selected.

Step (2): Select Compare option simply by clicking over it. This will display an Compare Documentsdialog box asking two versions of word documents which you want to compare with each other.

Step (3): Select Original Document and Revised Document and click OK button to display the differences in two documents. Left column on the screen would show all the changes done over the course of changes and you will see original as well as modified version of the document on the same screen. You can walk through these changes using Previous & Next Button available under Review tab.

NOTE: While comparing two documents you can use different settings available at Compare Documents dialog box under the More button. You can try it yourself.

Posted By MIrza Abdul Hannan5:29:00 am

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Printing Documents - Microsoft Word 2010 And Email Documents - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Printing Documents - Microsoft Word 2010

Consider you are done with previewing and proofing your document and ready for the final printing. This chapter will teach you how to print a part or complete Microsoft Word document.

Printing Documents:

Following are the simple steps to print your Microsoft Word Document.

Step (1): Open the document for which you want to see the preview. Next click the File tab and thenPrint option which will display a preview of the document in the right column. You can scroll up or scroll down your document to walk through the document using given Scrollbar. Middle column gives various options to be set before your send your document to the printer.

Step (2): You can set various other printing options available. Select from among the following options, depending on your preferences.

SN	Option and Description
1	Copies Set the number of copies to be printed, by default you will have one copy of the document.
2	Print Custom Range This option will be used to print a particular page of the document just type that number inPages option, if you want to print all the pages from 7 till 10 then you would have to specify this option as 7-10 and word will print only 7th, 8th, 9th and 10th pages.
3	Print One Sided By default you print page one side of the page, but there is one more option where you would turn up your page manually in case you want to print your page on both sides of the page.
4	Collated By default multiple copies will print Collated, but if you are printing multiple copies and you want the copies uncollated, select the Uncollated option.
5	Orientation By default page orientation is set to Portrait, but if you are willing to print your in landscape mode then select Landscape mode.
6	A4 By default page size is A4, but you can select other page sizes available in the drop down list.
7	Custom Margin Click the Custom Margins drop-down list to choose the document margins you want to use. For instance, if you want to print fewer pages, you can create narrower margins; to print with more white space, create wider margins.
8	1 Page Per Sheet By default number of pages per sheet is 1 but you can print multiple pages on a single sheet. Select any option you like from the given drop down list by clicking over 1 Page Per Sheetoption.

Step (3): Once you are done with your setting, click on Print button which will send your document to the printer for final printing.

Email Documents - Microsoft Word 2010

Microsoft Word can be used to send a word document in an email as an attachement directly at the given email address without opening your email program. This chapter will teah you simple way of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others.

Mailing Documents:

Following are the simple steps to send a word document as an attachement at the given email address.

Step (1): Open the document you want to send using e-mail as an attachement.

Step (2): Click the File tab and then click Save & Send option from the left most column which will display a number of options to Save & Send, you would have to select Send using Email option available in the middle column.

Step (3): Third column would have various options to send email which allows you to send your document as an attachement in DOC format or you can send your word document in a PDF format. Click a method to send the document. I'm going to send my document in PDF format. When you clickSend as PDF it displays you following screen where you can type email address where you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space.

Posted By MIrza Abdul Hannan5:27:00 am

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Auto Formatting - Microsoft Word 2010, and Table of Contents - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Auto Formatting - Microsoft Word 2010

The AutoFormat feature automatically formats a document as you type it by applying the associated styles to text. Let us learn how to use auto format option available Microsoft Word 2010 to format the typed content. For example if you type three dashes -- and press enter, Word will automatically create a line for you. Similarly word will automatically format two dashes -- into an em dash (—).

Setting AutoFormat:

Following are the simple steps to set AutoFormat feature in your Microsoft Word.

Step (1): Click the File tab, click Options, and then click Proofing option available in the left most column, it will display Word Options dialog box.

Step (2): Click the AutoCrrect Options button which will display AutoCorrect dialog box and then clickAutoFormat As You Type tab to determine what items Word will automatically format for you as you type.

Step (3): Select from among the following options, depending on your preferences.

SN	Option and Description
1	"Straight quotes" with “smart quotes” This option will be used to replace plain quotation characters with curly quotation characters.
2	Fractions (1/2) with fraction character (½) This option will be used to replace fractions typed with numbers and slashes with fraction characters.
3	*Bold* and _italic_ with real formatting This option will be used to format text enclosed within asterisks (*) as bold and text enclosed within underscores ( _ ) as italic.
4	Internet and network paths with hyperlinks This option will be used to format e-mail addresses and URLs as clickable hyperlink fields.
5	Ordinals (1st) with superscript This option will be used to format ordinal numbers with a superscript like 1st becomes 1st.
6	Hyphens (--) with dash (—) This option will be used to replace a single hyphen with an en dash (.) and two hyphens with an em dash (—).
7	Automatic bulleted lists This option will be used to apply bulleted list formatting to paragraphs beginning with *, o, or - followed by a space or tab character.
8	Automatic numbered lists This option will be used to apply numbered list formatting to paragraphs beginning with a number or letter followed by a space or a tab character.
9	Border lines This option will be used to apply paragraph border styles when you type three or more hyphens, underscores, or equal signs (=).
10	Tables This option will be used to create a table when you type a series of hyphens with plus signs to indicate column edges. Try with +-----+------+ ) and then enter.
11	Built-in heading styles This option will be used to apply heading styles to heading text.
12	Format beginning of list item like the one before it This option will be used to replace plain quotation characters with curly quotation characters.
13	Set left- and first-indent with tabs and backspaces This option sets left indentation on the tab ruler based on the tabs and backspaces you type.
14	Define styles based on your formatting This option automatically creates or modifies styles based on manual formatting that you apply to your document.

Step (4): Finally click OK to close the AutoCorrect Options dialog box and again click OK to close theWord Options dialog box.

Table of Contents - Microsoft Word 2010

A table of contents (or TOC) is a list of the headings in the order in which they appear in the document. You can set a list of headings which should be part of table of contents. Let us learn how to create a Table of Contents. A table of content helps in navigating a word document by providing associated page numbers and direct links to various headings available on those pages.

Create Table of Contents:

Following are the simple steps to create Table of Contents in your Microsoft Word using various levels of headings.

Step (1): Consider a document having different levels of headings.

Step (2): You can insert a table of content anywhere in the document, but the best place is always at the beginning of the document. So bring your insertion point at the beginning of the document and then click the References tab and next Table of Content button which will display a list of Table of Contents options.

Step (3): Select any of the displayed options by simply clicking on it. A table of content will be inserted at the selected location.

Step (4): You can select number of levels of headings in your table of content. If you click on Insert Table of Content option available in the option menu then it will give you a dialog box where you can select number of levels you want to have in your table of content. You can turn ON or OFF Show Page Numbers option. Once done, click OK button to apply the options.

Now if you press Ctrl key and then click over the any link available in the table of content, it will take you directly to the associated page.

Update Table of Contents:

When you work on a word document, then number of pages and their content keep varying and accordingly you need to update your Table of Contents. Following are the simple steps to update an existing Table of Contents in your Microsoft Word.

Step (1): Consider you already have a table of content as shown above. Click the References tab and next Update Table button which will display Update Table of Contents dialog box with two options.

Step (2): If you want to update just page numbers then select first option Update page numbers onlyavailable in the dialog box but if you want to update page numbers as well as if there is any change in headings then select second options Update entire table and you will find your table of content updated with all the latest changes.

Delete Table of Contents:

Following are the simple steps to delete an existing Table of Contents from your Microsoft Word.

Step (1): Consider you already have a table of content as shown above. Click the References tab and next Table of Contents button which will display a list of Table of Contents options along with Remove Table of Contents option available at the bottom.

Step (2): Click over Remove Table of Contents option to delete the existing table of contents.

Posted By MIrza Abdul Hannan5:25:00 am

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Use Graphics - Microsoft Word 2010 and Auto Correction - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Use Graphics - Microsoft Word 2010

You can beautify your Microsoft Word documents by inserting a variety of graphics. There are slight differences in adding graphics in your word document. This chapter will teach you two ways of adding graphics and rest will leave up to you to try. further

Adding Picture in Document:

Following are the simple steps to add an existing picture in your word document. It is assumed that you already have a picture available on your PC before you add this picture in your word document.

Step (1): Click in your document where you want to add a picture.

Step (2): Click the Insert tab and then click Picture option available in illustrations group, which will display Insert Picture dialog box.

Step (3): You can select a required picture using Insert Picture dialog box. When you will click Insertbutton, selected picture will be inserted in your document. You can play with your inserted picture in different ways, like you can apply quick styles to your picture, you can resize it, or you can change its color it. To try it, just double click your inserted image and Word will give you numerous options available under Format tab to format your inserted graphics.

You can try yourself to insert other available graphics like Clip Art, Different Shapes, Charts and Smart Art or Screenshots. Just click over them and you will find your way very easily.

Adding WordArt in Document:

Word Art provides a way to add fancy words in your word document. You can document your text in a variety of ways. Following are the simple steps to add a WordArt in your document.

Step (1): Click in your document where you want to add a WordArt.

Step (2): Click the Insert tab and then click WordArt option available in Text group, which will display a gallery of WordArt

Step (3): You can select any of the WordArt style from the displayed gallery by clicking on it. Now you can modify the inserted text as per your requirement and you can make it further beautiful by using different options available. To try it, just double click your inserted WordArd and Word will give you numerous options available from Format tab to format your image. Most frequently used options areShape Styles and WordArt Styles.

You can try yourself to apply different options on the inserted WordArt by changing its shape styles, colors, WordArt Styles etc.

Auto Correction - Microsoft Word 2010

The AutoCorrect feature automatically corrects common typographical errors when you make them. Let us learn how to use auto correction option available Microsoft Word 2010 to correct the spelling automatically as you type the words in your documents.

Setting AutoCorrect:

Following are the simple steps to enable AutoCorrect feature in your Microsoft Word.

Step (1): Click the File tab, click Options, and then click Proofing option available in the left most column, it will display Word Options dialog box.

Step (2): Click the AutoCrrect Options button which will display AutoCorrect dialog box and then clickAutoCorrect tab. Now you have to make sure all the options are enabled specially Replace Text as you type option, if any of the options needs to be turned off then be careful before turning it off. If you are beginner then I'm sure you would not need to turn it off.

Step (3): Select from among the following options, depending on your preferences.

SN	Option and Description
1	Show AutoCorrect Options Buttons This option will be used to display a small blue button or bar beneath text that was automatically corrected. Click this button to see a menu, where you can undo the correction or set AutoCorrect options.
2	Correct TWo INitial CApitals This option changes the second letter in a pair of capital letters to lowercase.
3	Capitalize first letter of sentences This option capitalizes the first letter following the end of a sentence.
4	Capitalize first letter of table cells This option will be used to capitalize the first letter of a word in a table cell.
5	Capitalize names of days This option will be used to capitalize the names of the days of the week.
6	Correct accidental usage of cAPS LOCK key This option will be used to correct capitalization errors that occur when you type with the CAPS LOCK key depressed and turns off this key.
5	Replace text as you type This option replaces typographical errors with the correct words as shown in the list beneath it.
7	Automatically use suggestions from the spelling checker This option tells Word to replace spelling errors with words from the dictionary as you type.

Although Word comes preconfigured with hundreds of AutoCorrect entries, you can also manually add entries using following dialog box and use Replace and With text boxes to add more entries. I added an entry for Markiting which should be replaced with Marketing. You can use Add button to add multiple entries.

Step (4): Finally click OK to close the AutoCorrect Options dialog box and again click OK to close theWord Options dialog box. Now try to type Markiting and as soon as you type this word, Microsoft Word auto correct it with correct word Marketing word.

Posted By MIrza Abdul Hannan5:22:00 am

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Quick Styles - Microsoft Word 2010 And Use Templates - Microsoft Word 2010

Post By: Hanan Mannan
Contact Number: Pak (+92)-321-59-95-634
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Quick Styles - Microsoft Word 2010

Microsoft Word provides a gallery of Quick Styles that you can apply to headings, titles, text, and lists. Quick styles gives you with sets of canned formatting choices, such as font, boldface, and color which we will see in this chapter.

Apply Quick Styles:

Following are the simple steps to apply quick styles on selected text.

Step (1): Select a text on which you want to apply a style. Using style you can make selected text as a heading or subheading or title of the document. You can try using different styles on your text based on your requirement.

Step (2): Click the Home tab and then move your mouse pointer over the available styles in Style Gallery and you will see your selected text will change its style based on the selected style. You can display more available styles by clicking over More Style button.

Step (3): Finally to apply a selected style, just click over the style and you will find that it is has been applied on your selected text.

You can bring a text to its normal appearance by selecting Normal style available in Style Gallery.

Change Styles:

Change Style would allow to change the default font, color, paragraph spacing and style set for a document. Following are the simple steps to change the default style.

Step (1): Open the document for which you would like to change the style. Click the Home tab and then click Change Styles button which will show you all the options to be changed. You can change Style, Font, Color and Spacing of the paragraph.

Step (2): Now let's say you want to change style set, Click the Style Set option, this will display a sub-menu to select any of the available setyle set. When you move your mouse over different style sets, it will give you real time text preview to give an idea about the final result.

Step (3): Finally to apply a selected style set, just click over the style set and you will find that it is has been applied on your document.

Similar way you can try applying Font, Color and Paragraph Spacing. You can try these options yourself.

Use Templates - Microsoft Word 2010

Microsoft Word template is a collection of styles which defines paragraph styles for regular text paragraphs, a title, and different levels of headings. You can use any of the already existing templates for your word document or you can design a template which can be used for your all the company documents.

Using Existing Template:

Following are the simple steps to use an already existing template for your newly created word document. A template is selected at the time when you create a new blank document.

Step (1): To start a new document, Click the File tab and then click New option which will displayAvailable Templates to be selected.

Step (2): Microsoft Word provides a list of templates arranged under Sample Templates or you can download hundreds of templates from office.com which are arranged in different categories. We will use Sample Templates for our document, so let us click over Sample Templates which will display a gallery of templates. You can try to use office.com option to select a template for your requirement.

Step (3): You can browse a list of available templates and finally select one of them for your document by double clicking over the template. I select Equity Report template for my report purpose. While selecting your template for a document, you would have to select Document Option available in the third column. This opens your document with predefined setting which you can modify document title, author name, heading etc as per your document requirement.

Create New Template:

You can create a fresh new template based on your requirement or you can modify an existing template and save it for later use as a template. A Microsoft Word template file has an extension of .dotx. Following are the steps to create a new template.

Step (1): To create a new template using an existing template, Click the File tab and then click Newoption which will display Available Templates to be selected. Select any of the available template and open it with Template Option turned on.

Step (2): Now you can modify opened template as per your requirements and once you are done, you are save this template with .dotx extension which is standard extension for Microsoft Word Templates.

You can create a template from a new document as well. Click the File button, and click New option to open a new document. Under Available Templates, double click Blank Document to create a new document template. Save the template with a unique name and .dotx extension.

You can save created template anywhere you lick and whenever you like to use this template, just double click over the template file and it will open a new template based document for you.

Posted By MIrza Abdul Hannan5:20:00 am

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